MeetingSense is easy-to-use software that lets teams capture, track, and then collaboratively manage meeting information and action items online. Tight integration with Microsoft Outlook adds instant structure and best practices to help optimize meeting preparation. At meeting time, use your Outlook toolbars to launch MeetingSense Capture in order to help you efficiently record every meeting aspect, and then instantly distribute professional notes and action items via email... or publish it all online. Team meeting productivity is now a reality, making your meetings work for you!

How MeetingSense Works

Get Up & Running In Seconds!
The MeetingSense Outlook toolbar (and right-click menus) installs and integrates into Outlook in seconds to help you schedule, prepare, or start MeetingSense meetings directly from your Outlook calendar. Login to your online dashboard to manage published team meeting and action item information in real-time.

Install our Toolbars - Schedule and Capture Meetings Directly from Outlook

Start using MeetingSense by scheduling and then preparing or starting MeetingSense meetings directly from your Outlook calendar. Use our Outlook toolbar buttons or right-click on an available meeting slot to schedule a new MeetingSense meeting. Prepare or Start MeetingSense Meetings with the toolbar buttons or by right-clicking on previously scheduled meetings. The Plug-in launches MeetingSense Capture and will automatically import participants, files, and the agenda to get you started.

During Your Meetings - Capture Everything
Starting or preparing a meeting from your new Outlook Toolbars launches MeetingSense Capture an interface for easily capturing all of the information and action items shared during your meetings. MeetingSense Capture seamlessly replaces tools (like Microsoft Word) to help you efficiently record every aspect of your meetings. You can even have non-MeetingSense users manage assigned action items via a MeetingSense FreeAccess account. MeetingSense Capture allows you to quickly and easily capture every aspect of your meetings, including:  

Your Online Dashboard - Instant Access to Team Meeting & Action Item Information
Sign in to your online MeetingSense Dashboard to track action items, manage meeting information and files, and collaborate with team members in real-time. Pre and post meeting collaboration ensures that constantly evolving meeting and action item data is maintained in a single shared online repository. Your online dashboard guarantees complete information transparency and optimized team productivity.

MeetingSense - Organizational Benefits

The Users
Take back a full day of wasted time every week and gain complete control over project success.

Eliminate almost a full day of pre/post meeting clean up and management busywork every week

Gain total control over your meeting information and action item accountability cycles

Enhance collaboration to foster group deliverables and timeline buy-in - foster a team environment where stakeholders actively see team contributions.

Always look like the organized, professional manager - be the hero!

The Boss
Get complete vision into any team's meeting effectiveness and accountability performance

Dramatically increase employee efficiency to optimize tight budgets in tight times

Help your team become much more productive while decreasing project cycle times

Gain complete transparency into your employees day-to-day performance

Increase team output while decreasing bottom line costs associated with inefficiencies

The IT Group
MeetingSense offers absolute data security, does a better job of providing strict governance and auditability, and does it all more affordably without infrastructure management nightmares.

Dramatically decrease enterprise email and storage system burden

Fast, easy industry standard out-of-the-box installation and deployment

Data security with SaaS70 I &II, HIPAA, PCI certification without infrastructure management

MeetingSense technology minimizes total cost of ownership and maximizes ease-of-deployment

The Organization
Maximize organizational efficiency to decreasing employee waste, optimize operational costs, increase project success, and instantly eliminate compliance risk.

Save $15,000 a year per employee in wasted time/effort to streamline organizational efficiency

Save millions of lost man hours by increases employee effectiveness and accountability

Ensure regulatory and legal compliance - Get complete transparency/access to critical information

Features Overview

MeetingSense provides your team or organization with a simple, powerful way to collaboratively manage critical meeting information and action items, ensuring that your organization’s considerable investment in meeting time is leveraged directly into productive action.

MeetingSense 3.0 Features

·         Revolutionary collaborative meeting information and action item management

·         Outlook Integration - Capture and instantly distribute/publish meeting information

·         Free action item management for non-MeetingSense users

·         Full text search of all meeting and action items information

·         Wiki-like pre and post-meeting collaboration with audit trail tracking

·         Online team meeting and action item file management

Facilitate Standardized Meeting Best Practices

·         Toolbar button and right click integration with your Microsoft Outlook Calendar

·         Schedule, prepare, or start MeetingSense meetings directly from within Outlook

·         Step-by-step Meeting Agenda and Conferencing Information Wizard

·         Auto-populate Outlook meeting request information into MeetingSense meetings

·         Distribute meeting invitations with all of the right information, every time!

Outlook Toolbar - Capture Meetings & Action Items

·         Easily capture every aspect of any meeting, including....

·         Audio, attendance, agendas, key points, documents, action items, and more...

·         Completely intuitive, customizable capture interface - comes with 6 meeting layouts

·         Professional meeting notes templates - 8 included, or customize & use your own

·         Recurring Outlook meeting support and project meeting grouping

Pre & Post Meeting Team Collaboration

·         Revolutionary real-time, team meeting information and action item collaboration

·         Anywhere online access to your meeting information, action items, and files

·         Event alerts for complete transparency into your meeting world

·         Wiki-like pre and post-meeting collaboration with change audit trails

·         Collaborative online team file management – reduction in IT resources

System Requirement

·         Microsoft® Windows® XP SP2, or Microsoft® Windows® Vista

·         Microsoft® Outlook 2003 SP2 or later, including support for Microsoft® Outlook 2007

·         MeetingSense 3.0 System Requirements

·         Microsoft Exchange accounts only

·         Microsoft .NET Framework 2.0 or later (included)

·         Microsoft Web Services Enhancements (WSE) 3.0 (included)

·         Microsoft Internet Explorer 6.0 or later

·         Windows Media Encoder 9.0 or later (included)

·         800MHz Intel P3 processor (or equivalent) and later

·         512MB RAM recommended

·         60MB free disk space